Offline Editing

Offline Editing  #

Introduction  #

With Offline Editing, it is possible to view and edit Google Drive files offline. Once you are reconnected to the internet, the changes that have been made to offline files will be synced to Google Drive and updated automatically. When offline access is enabled for either Docs, Sheets, Slides, or Drive, it will be automatically turned on for the other services/software as well. Once offline access is enabled, Offline preview can be used to verify which files are currently available for offline use.

Turning on offline access  #

Step 1  #

If you have created a Hawaii Aquatics profile, start from a Chrome browser window with this profile to ensure that Offline Editing will be enabled correctly.

Step 2  #

Go to:

Step 3  #

You will be directed to the Google Docs home screen.

Step 4  #

In the top left, click the three-bar Menu symbol.

Step 5  #

Click Settings.

Step 6  #

Turn on Offline access by clicking the toggle switch to the right.

Step 7  #

A message will appear in the lower-left corner of your browser indicating that your Google Docs files are being set up for Offline use.

Step 8  #

When the setup is complete, click the blue OK button.

Note: After enabling offline access, newly opened documents should be available for viewing and editing even if you are not connected to the internet. Your device will save recently opened files, but will be limited by storage constraints. To ensure that specific files are saved locally and available when offline, follow the directions in the next section.

Enabling offline access for specific files  #

Step 1  #

While you are connected to the internet, open the file that you want to enable offline access for.

Step 2  #

Click the File option in the upper left corner of the menu.

Step 3  #

Click the Make available offline option.

Step 4  #

A message will appear in the lower-left corner of your browser indicating that your Document is now available offline.

Note: It is a best practice to open documents before you go offline (while you are still connected to wifi), so that you have the latest version saved locally to your computer. Documents with offline access enabled will always be available to open and edit, but may not have the latest edits integrated if you have not recently opened them on your device.